How to create a freelancer quote: guide and required details 2026
- A quote binds the freelancer and the client once signed: it sets the price, the details of the service and the terms before any work starts.
- Expected details: identity and SIRET number, a breakdown of the services, price excluding and including tax, the VAT mention, and the validity period (often 30 days).
- Under the VAT exemption scheme (franchise en base), the mention "VAT not applicable, art. 293 B of the CGI" is required (see the 2026 change below).
- A clear quote signed "agreed" limits disputes and secures payment.
How do you create a freelancer quote that is both professional and compliant? A quote is not just an estimate: it is a document that binds both parties once signed. Well written, it avoids misunderstandings and speeds up payment. Here is the method and the details you must not forget.
Why the quote matters so much
The quote sets the price, the scope and the terms of the service before any work starts. Once dated, signed and accepted by the client (with the “agreed” note), it becomes a contractual commitment. It is your best protection in the event of a disagreement about what was planned or about the amount.
For certain activities (building work, repairs) and above certain amounts, it is even mandatory.
The mandatory details
A freelancer’s quote must include precise information:
- your identity and your SIRET number;
- the client’s details;
- the breakdown of services (nature, quantity, unit price);
- the total price excluding and including tax;
- the VAT mention suited to your situation;
- the date of issue and the validity period;
- the payment terms (any deposit, deadlines).
Leaving out these elements weakens the document and can create disputes.
The VAT mention: the point to watch
Most freelancers fall under the VAT exemption scheme (franchise en base) as long as they stay below the applicable thresholds. In that case, they do not charge VAT and must state this with the mention “VAT not applicable, art. 293 B of the CGI”.
News update: this reference is changing. From 1 September 2026, the mention gives way to a reference to the CIBS (code of taxes on goods and services), with the old wording still tolerated during a transitional period according to available information. If in doubt, check the exact wording on the official sources.
The validity period
You set the validity period of the quote freely, provided you state it. Common practice often keeps it to 30 days. After that period, you are no longer bound by the price announced, which protects you if your costs change.
Saving time with a dedicated tool
Writing a quote by hand leads to omissions. An invoicing software automatically includes your legal mentions, your numbering and the conversion of the quote into an invoice once the service is completed. This reduces errors and gives a more professional image.
If you are just starting out and watching your spending, several tools that are good enough exist for free: our selection of the best free invoicing software compares the options suited to freelancers.
After the quote: the invoice
Once the quote is accepted and the service completed, you issue the corresponding invoice, using the same details and the agreed price. Keep the signed quote: it is proof of the initial agreement.
For the exact detail of the obligations, rely on the public resources (service-public.fr, autoentrepreneur.urssaf.fr), which are the reference.
Frequently asked questions
Is a quote mandatory for a freelancer?
It is mandatory above a certain amount or for certain services (building work, repairs), and strongly recommended in all cases. It protects both parties by setting the price and the scope before the service begins.
Which VAT mention goes on a freelancer's quote?
Under the VAT exemption scheme, the mention "VAT not applicable, art. 293 B of the CGI" applies. From 1 September 2026, the reference shifts to the CIBS, with the old mention still tolerated until the end of 2027 according to available information.
How long does a quote stay valid?
You set the validity period freely, but it must appear on the document. Common practice is 30 days. After that period, you are no longer bound by the price offered.